Pavilion

Description

Rules, Rates and Regulations:

Renter: The Renter must be an Alaqua Lakes Homeowner and MUST be present at all times during the event.

Rental Fee: There is no rental fee.

Security Deposit: A security deposit of $150 is required. If the rules of this agreement are not followed, the renter will forfeit the security deposit. Please submit a check made payable to Alaqua Lakes Community Association with your application. The security deposit is intended to cover the expenses of repairing any damage and performing any unusual or excessive clean-up after the event. In the event that damage or unusual clean -up exceeds $150, Renter agrees to indemnify the Association against any loss, damages, liability or expenses arising from the rental. Renter will remit any such shortfall upon receipt of written demand by the Association. The Association agrees to inspect the Pavilion area within three (3) days following the event and will notify Renter of any liability within seven (7) days following the event.

Area: The rental shall include the covered picnic area as well as access to the refrigerator, microwave and sink located in the Pavilion Office. Renters are NOT entitled to use any of the sporting equipment, games or other items stored in the Pavilion Office unless specifically authorized by the Community Manager. Unauthorized use of such items will result in forfeiture of the security deposit and all costs for any damage to such equipment. All other amenities of the park may be used but may not be reserved for your exclusive use. Such facilities are always open and available to the other residents of Alaqua Lakes. Renters and their guests must obey all Pavilion Park rules. Renter understands and agrees that any violation of such rules by Renter or his/her guests may subject Renter to fines which may be imposed by the Association, in its sole and absolute discretion. The Renter shall be responsible for instructing guests who are unable to park in the Pavilion parking lot to park only on the even-numbered side of the road on Lakeview Oaks Drive.

Guest Access: Entries on your gate guest list such as “Allow all in for party” or “Let everyone in” are not allowed. All guests must be on your guest list or you need to be available by phone to grant access. There is an option on www.gateaccess.net to add 10 guests at a time for an event. If your guest is a minor and someone will be coming to pick them up, that person, not the minor, must be on the guest list or Security will call you to grant access.

Activities: Renter and his/her guests may not bring animals, other than service animals, on the premises, or engage in any dangerous activities. Bounce houses, slides and other inflatables are permitted but only in designated areas, and only if the renter provides a Certificate of Insurance from their homeowner’s insurance carrier naming the Alaqua Lakes Community Association, Inc. as an additional insured, or a special event policy. The Certificate of Insurance must be provided to the Community Manager for the rental to be confirmed. Water bounce houses, water slides and any other inflatables using water are prohibited. Any damage caused by unauthorized use of water-based equipment or any other damage to Alaqua Lakes facilities will be the financial responsibility of the renter.

Please list the Association on the Certificate of Insurance as follows:

Alaqua Lakes Community Association, Inc.
3386 Lakeview Oaks Drive
Longwood, FL 32779

Lifeguard: Renter must provide a certified lifeguard for any event in which children under the age of sixteen (16) will be present and will be using the pool area. If more than twenty-five (25) attendees will be present, Renter must provide two (2) certified lifeguards for the event. A copy of the lifeguard’s certification and photo ID must be provided prior to date of event.

Times: The rental period shall not exceed four (4) hours. All rental activities must occur between the hours of 9:00 a.m. and 9:00 p.m. unless otherwise approved in writing by the Community Association Manager.

General Clean-Up: Renter may use existing trash cans, but must monitor the trash cans to assure that they are not stuffed beyond capacity. When a trash can is filled, Renter must remove the filled trash bag, secure the bag with a garbage tie, double bag if needed to prevent the contents leaking, and place the bags in the bear-resistant trash cans by the tennis garage. Renter must then insert a new trash bag in the empty can. Care should be taken to secure the locks on the bear cans to prevent scavenging by animals. The trash cans will be placed on the curb by the Alaqua Lakes janitorial staff for regular pickup by Seminole County Waste Services on Tuesdays and Fridays. Please pack bags accordingly. Renter shall be responsible for replacing the picnic tables in the same location they were found, picking up loose items, and stowing all excess trash in the designated collection area.

Non-Compliance: Renters who fail to comply with any of the terms of this agreement may be barred by the Association from renting the Pavilion in the future.